The industrialization - modernization economy is developing, which is followed by the strong development of the professions, it is more and more diversified and expanded. In particular, HRM has affirmed its position, becoming a universal and indispensable profession in society. We find that Human Resource Management is an important part of any organization that affects the whole organization. This work, if implemented well, will promote progress in many aspects of the organization and vice versa, if ineffective performance can negatively impact the development process of the organization. Today, the human resources department with staff and managers is indispensable in any agency or organization. However, the human resources have both the expertise to perform well in the office and management skills in the agencies are very lacking. To meet the needs of the work of the society, employees must be clear about their duties along with improving their expertise to maximize their abilities. Based on the needs of the society and linking the school with society, University of Technology – Hutech University implemented the guideline "Learning with action". Hutech University – Faculty of Foreign Language implemented the Internship plan for students at the agencies, organizations and businesses Through practical experience and research surveys, students consolidate their knowledge, enhance the ability to apply theoretical. In the real world, students learn more specialized skills; build the working style of Human Resource staff
ACKNOWLEDGEMENT Practice is a practical discipline that any discipline has. It requires students to apply the theory learned in the school into practice. It
helps students become familiar with practical work before coming into contact with work at agencies, organizations, creating an objective view for students. During the period of my internship work, I have received generous help from many quarters, which I like to put on record here with deep gratitude and great pleasure. To complete this internship report, I would like to extend my deepest gratitude to Ms. Tran Thi Ngoc Linh for her devotion to guide me through the graduation report. I would like to express my gratitude to you all in the Faculty of English Language - Ho Chi Minh City University of Technology. With the knowledge acquired during the learning process is not only the foundation for the internship report, but also the precious experience for me to enter the world firmly and confidently. I sincerely thank the Board of Directors of Dai Dung Metallic Manufacture Construction and Trade Corporation for allowing and creating favorable conditions for me to practice at the Company. I would like to express my thanks to the staffs of the Human Resources Department who have helped me in the process so that I can finish the report in the best way. With limited knowledge and limited practical experience, it is imperative that this Internship Report is inevitable. I am looking forward to the comments and suggestions of the instructor and interns in Dai Dung Metallic Manufacture Construction and Trade Corporation so that I can improve better, and have more valuable experience and knowledge for future work.
II. Introduction about Dai Dung Metallic Manufacture Construction and Trade Corporation . 1.1 The formation of the company: Company information: Company name written in foreign language: Dai Dung Metallic Manufacture Construction and Trade Corporation. Abbreviated company name: Dai Dung Corp (DDC). Chairman of the Board and General Director: Mr. Trinh Tien Dung. Headquarters: B23 / 474C Tran Dai Nghia, Hamlet 2, Tan Nhut Commune, Binh Chanh District, Ho Chi Minh City. Tel: (84 - 08) 3766 0241 Email: email@example.com Website: www.daidung.vn HCMC Transaction Office:
Address: 123 Bach Dang Street, Ward 2, Tan Binh District, HCMC. Tel: (84.8) 38 681 689 Fax: (84.8) 38 45 23 97 Da Nang Transaction Office: Address: 65 Han Mac Tu, Thuan Phuoc Ward, Hai Chau District, Da Nang. Tel: (84.511) 3623 378 Fax: (84.511) 3623 377 Cambodia Transaction Office: Address: P.4 FE1, Parkway Square, Mao Tse Toung Blvd, Sangkat Toul Svay Prey I, Khan Chamkamon, Phnom Penh.
Tel: +855 977 9999 69 Myanmar Transaction Office: Address: Room 206, Tower B Shwe Hin Thar, Pyay Road, Hlaing Township, Yangon, Myanmar.
1.2 Business activities: Dai Dung Company was established in 1995. Through 20 years of development, the company has now met the needs and beliefs of customers with the professions serving the potential development of Vietnam economy and world. The company established a factory system specializing in manufacturing steel structures and mechanical products for the spearhead industries, construction industries, domestic heavy industry and exporters such as thermal power plants, Steel rolling mills, workshops, supermarkets, warehouses, high-rise buildings with steel structures, electric poles, broadcast towers ... from simple to complex. Major industries of Dai Dung include: - Consulting and design: + Buildings. + Structural steel structure. + Industrial works. + Civil works. - Manufacturing, installing, assembling pre-engineered steel buildings, building workshops for civil, industrial and commercial buildings. - Produce all high-tech steel structural products. - Hot dipped galvanized hi-tech.
- Production of high voltage transmission towers, telecommunications transceiver columns... - Office for rent, warehouse
1.3 Organizational structure Diagram 1.3: Organization chart at Dai Dung Metallic Manufacture Construction and Trade Corporation
General Assembly of Shareholders General Director Board Assistant
Board of directors Deputy General Director 1 Financial Department
Deputy General Director 2
Deputy General Director 3
Deputy General Director 4
Deputy General Director 5 ISO Human Resource The contract and legal department
Online General Director
Advertising Marketing Shop Commerce
3. Internship Description
3.1. Specific tasks & Responsibilities
Manage the recruitment of companies under the Recruitment procedures: - Receive registration form, sign - Make recruitment notice, contact the job center to announce the recruitment, send the recruitment notice to the administrative secretary to post the recruitment notice. - Receive records, check records, return failed records, and list to the manager / director - Prepare - send the invitation to test as required, telephone candidate candidates on test day, test preparation - test room, transfer test to the head of the test results, announce candidates not equal letter - List the interviews, announce interview candidates by phone and mail, organize the interview (meeting room, repeat the calendar), post the interview results, announce the unsatisfactory candidates, and Notify the successful candidate for a job, make a contract.
Manage the information of staff.
Manage the profile, CVs of staffs throughout the Company: keep records of employees in the file by department. Make a list of employees of the Company in the form, updated monthly. Due to the size of the large company, the number of employees and workers are high, the records kept at the Human Resources Department are quite large. At the office, documents are stored according to job content and broken down by year, so it is easier for employees to search and look up. Although the Company does not have its own repository, the documentation of any department is still managed and stored by the department; however, instead, the records are stored in iron and wood shelves. , Preserved in a cool and clean environment, avoiding damage caused by natural
elements and harmful insects. Existing documents and documents will be canceled by the staff in accordance with the regulations of the Company. Documentation Process: Step 1: Make a list of documents to be filed in the departments. Step 2: Open the profile. Step 3: Collect files, documents from departments. Step 4: Sort records. Step 5: Check the records. Step 6: Delivery and receipt. Step 7: Access and use profile. Step 8: Process your application. -Text archiving process: Review valuable records -> Scan text saved to a file on your computer -> Save text paper on plastic cover on the cabinet. Some types of records, documents stored in the Human Resource - The profile of the entire staff of the company. - Labor contracts. - Profile of health insurance, social insurance - Appointment decisions, staff turnover - Summary report, summary. - Submission of units, departments.
Receive and archive the document Receive the type of documents or letter, save in the incoming letter. Classify and transfer the documents, letters to relevant departments. When delivering official letters or documents, the receiver must sign the official letter. - Procedure: Step 1: Receipt of incoming documents, classify
Step 2: Sign up for the text. Step 4: Submit and deliver incoming text. Step 5: Resolve incoming text. Step 6: Save incoming text.
Using the office equipment In order to improve the work efficiency as well as meet the increasing demands of the work, the office has focused on the application and innovation of information technology to help solve the work faster and more convenient. Currently, the office is using Acer computer system with high speed Internet and absolute security (management software, entertainment sites and social networks are prohibited). , The office also owns other types of equipment such as: - 7 21-inch Acer PCs with high-speed Internet connection. - A 32-inch computer monitor for camera monitoring. - 2 Espson printers. - handheld computers. - 8 desk phones. Because the company is a large company with a large number of employees, the company applies to the attendance of employees on a daily basis using fingerprint software. This software is managed by the Human Resources Department and allows the Human Resources Department to update the new employee code. The fingerprint machine that the company currently uses is the Virdi AC 4000